Administrator Position Description

Below is a description of the responsibilities of the Administrator on the board of directors for YNPN Triangle NC. Applications to join the board will open in Summer 2021. Learn more and apply here

Responsible to:

Board of Directors (Chair)

Responsibilities:

The Administrator is a member of the Executive Committee and supports the YNPN Triangle NC strategic plan by providing leadership in the area of maintaining general oversight of internal operations and record keeping.

The Administrator will:

  • Manage organizational e-mail
  • Monitor and oversee organizational listserv, reviewing and releasing messages from the system daily
  • Act as primary point of contact for incoming volunteers
  • Provide technical and logistical support for monthly Board Meetings by helping find meeting space, setting up IT needs, tracking questions, and keeping time
  • Take minutes at all Board and Executive Committee meetings
  • Manage collection, review, and distribution of committee reports 
  • Maintain, update, and oversee YNPN Triangle NC Google Drive content, supporting a culture of information sharing, ensuring proper retention of documents as required by law
  • Serve as primary  contact for YNPN members and Board members  for finding and storing key organizational documents
  • Manage YNPN Triangle NC’s Google Suite ecosystem, issuing new email addresses for incoming Board Members and retiring/securing defunct accounts
  • Maintain, stores, and coordinates disclosure of secure records of organizational login details Updates the YNPN Triangle NC shared Google Calendar to include upcoming meetings and Programming events
  • Support coordination of additional activities as appropriate

Executive Skills and Experience:

  • Executive Management
  • Governance
  • Finance and Accounting
  • Executive Leadership
  • Strategic Planning
  • Supervising
  • Evaluation
  • Awareness YNPN Triangle NC history and culture
  • Awareness of YNPN nationwide network 

Additional skills needed:

  • Clear and effective communicator, especially via written communications
  • Awareness of committee and YNPN Triangle NC volunteer needs
  • Project Management
  • Fundraising
  • Communications and Marketing
  • Event Planning
  • Collaboration and Teamwork
  • Facilitation skills
  • Time Management
  • Data Management
  • Volunteer Management 
  • Big-Picture thinking
  • Relationship-Building

Time Commitment:

20-30 hours per month for three years

(The Administrator position entering during the 2020 recruitment cycle will serve a two-year term to finish out strategic plan ending 2022)

Evaluation:

By the board, annually

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